Hiring Manager Decision Memo
Record the reasoning behind a hiring choice.
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Write a hiring decision memo. Role: [ROLE]. Finalists and scorecard summaries: [FINALISTS_AND_SCORES]. Evidence from interviews, work samples, and references: [EVIDENCE]. Offer details if decided: [OFFER_DETAILS]. Produce a memo with: summary and recommendation; criteria and weights; a comparison table with each finalist's score by criterion and the evidence behind each score (quote specific answers or work sample results); strengths and risks for the chosen candidate and mitigation plan; reasons other finalists were not selected stated in terms of the criteria only; compensation rationale; and approval signatures. Include a fairness check: were all candidates asked the same core questions, were scores submitted independently, were any non-job-related factors mentioned in discussion? Keep the memo factual and suitable for retention, since hiring records may be requested in disputes [VERIFY retention rules in [JURISDICTION]]. Do not invent evidence. Keep the memo to two pages, put the recommendation and the top three reasons in the first paragraph, and include a short note on how the process was kept consistent across candidates, such as the same questions and independent scoring. The text is a starting draft and does not constitute legal or HR advice. Have the legal, contractual and policy content verified by an employment lawyer or HR professional who understands [JURISDICTION].
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