Create beginner Works with: Any AI

Petty Cash Procedure

Table output Has example

Control small cash spending.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Write a petty cash procedure. Business type: [BUSINESS_TYPE]. Typical cash purchases: [TYPICAL_PURCHASES]. Staff who handle cash: [STAFF]. Float size: [FLOAT_SIZE].

Include: purpose and limits (per-transaction maximum and total float); who holds the float and where it is stored; how to request cash and the voucher form fields (date, amount, purpose, category, receiver signature, approver); how receipts are attached; the weekly count and reconciliation (opening float + top-ups - vouchers = cash on hand, with an example); how to handle shortfalls and surpluses; topping up the float; and separation of duties.

Provide a voucher template, a reconciliation table, and a monthly review checklist. Add three red flags (missing receipts, round amounts, repeated small amounts) and the response. Note that cash handling rules may differ in [JURISDICTION] [VERIFY]. Keep the procedure to one page of plain language.

Add the opening procedure for a new float (count, sign, record), the steps to follow when the count is short by an amount larger than the usual tolerance, and a rule on who may hold the key and who counts the cash.

Regard the numbers and conclusions as estimates, and base them on nothing beyond what I provided. The output is general support and does not amount to accounting, tax, legal or investment advice. Get the results checked by an accountant or financial adviser who knows the rules in [JURISDICTION] before you use them.

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Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Float 200; per-purchase limit 25; custodian: office manager; counter: finance assistant weekly.
Voucher: date 11 Apr, amount 14.60, purpose coffee filters for client meeting, category Office, receipt attached, receiver signature, approver initials.
Weekly count: opening float 200.00 + top-up 0 - vouchers 143.85 = cash on hand 56.15. Counted 55.65; shortfall 0.50, within the 1.00 tolerance, recorded as a cash difference.
Top-up: 143.85 requested with vouchers, restoring the float to 200.
Red flags: repeated 24.90 purchases (just under the limit), round amounts, missing receipts. Response: finance reviews the three items within a week.
Key held by the custodian; second person counts. Local cash handling rules apply [VERIFY].

• petty-cash