Subscription and Software Spend Audit
Find forgotten and duplicate charges.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit my subscriptions. Bank and card statement lines or subscription list: [STATEMENT_LINES]. Tools we truly use: [TOOLS_IN_USE]. Number of users: [USERS]. Return a table: Subscription | Monthly cost | Annual cost | Owner | Last used | Overlaps with | Keep, downgrade, or cancel | Notice date. Compute the total annual spend, the share by category, and the savings if my recommendations are followed, showing arithmetic. Flag: duplicates, unused seats, monthly plans that would be cheaper annually (compute the break-even in months), free tiers that may be enough, and charges I cannot identify (list them for investigation). Add a cancellation checklist (export data first, check contract terms, confirm in writing), a template email to cancel (60 words), and a quarterly review calendar. Do not assume what a tool offers beyond what I listed; mark guesses as [VERIFY]. Sort the recommendations by annual saving, show the total at the top, and for each 'cancel' include the last date you can cancel without paying another period and whether the data can be exported first. Treat all figures and conclusions as estimates built only from the inputs I gave. This is not accounting, tax, legal or investment advice. Have a qualified accountant or financial adviser who knows [JURISDICTION] verify the output before you rely on it.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.
See an example result (fictional data)
Total annual spend 7,140 across 14 subscriptions. Cancel: Notes app (60 a month, duplicates the shared drive), last used in February; cancel before 14 July renewal; export notes first. Saving 720. Downgrade: Design suite 5 seats (120 a month) with 2 users in the last 90 days; move to 2 seats, saving 72 a month, 864 a year. Switch to annual: CRM 49 a month versus 490 annual; saving 98; break-even if kept 10 months. Investigate: a 29 charge labelled "WWW SVC" on the 3rd of each month. Savings if followed: 720 + 864 + 98 = 1,682, which is 23.6 percent of 7,140. Last cancellation dates and export steps are listed per item. Guesses marked [VERIFY].
Illustrative only, made-up data. Your results will differ and must be reviewed.