Create intermediate Works with: Any AI

Backup Plan for Photos and Documents (3-2-1 in Plain Words)

Checklist Has example

Set up a backup that you can restore from.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Help me design a backup plan. What I need to protect (photos, documents, work files) and their size: [DATA_AND_SIZE]. Devices and accounts: [DEVICES_AND_ACCOUNTS]. Budget: [BUDGET]. How often files change: [CHANGE_FREQUENCY].

Explain the idea of three copies on two kinds of storage with one copy offsite in plain words, then choose a plan from the options I have, with a table of what is backed up where, how often, and how I test restoring. Provide a setup checklist, a monthly test routine (restore three random files), and a risk table (device lost, accidental deletion, ransomware, account lockout). Include guidance on encrypting backups of sensitive documents and on keeping a copy not permanently connected to the computer. Add a one-page recovery guide for family.

Keep it simple and avoid recommending particular brands. Settings vary by software; mark exact steps [VERIFY].

Add a worked example for 180 GB of photos and 20 GB of documents: the original on the laptop, a copy on an external drive, a copy in cloud storage, with the sizes needed and a monthly test where three random files are restored and opened. List the risks that each copy covers.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Data: 180 GB photos, 20 GB documents (200 GB).
Copy 1: laptop (original). Copy 2: external drive (250 GB or larger, updated monthly). Copy 3: cloud storage (paid plan of 200 GB or more) updated automatically.
Test each month: restore three random files from the external drive and the cloud, open them, and record the result.
Risks covered: device loss (copies 2 and 3), accidental deletion (version history), ransomware (disconnect the drive after backing up).
Recovery guide for family: where the external drive is kept, where the cloud account recovery details are written (not the password), and who to call. Encrypt backups of sensitive documents and keep one copy not permanently connected.