Outlook Weekly Planning Using Calendar and Tasks
Plan the week with focus time.
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Plan my working week using Outlook calendar and tasks. My fixed meetings with day, time and length: [FIXED_MEETINGS]. Tasks with deadlines and estimated hours: [TASKS_AND_HOURS]. My working hours and the times I concentrate best: [HOURS_AND_BEST_TIMES]. Plan in three steps. First, count hours: 37.5 working hours minus 12 meeting hours leaves 25.5, from which I keep 20 percent as slack, leaving about 20 hours for tasks. Second, place tasks in calendar blocks, longest and most important first in my best hours, with buffers after meetings and a protected lunch. Third, list what does not fit and suggest what to move, delegate or decline, with a short message to renegotiate a deadline. Return a day-by-day table. Explain how to create blocks that show as busy, turn a flagged email into a task, and set reminders [VERIFY menu names]. Add a five-minute daily check and a 15-minute Friday review of what was done and what carries over.
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