Guest Communication Pack for a Family Celebration
Write invitations, reminders and logistics for guests.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
Write guest communications. Event: [EVENT]. Date, time and place: [DATE_TIME_PLACE]. Hosts: [HOSTS]. Dress code and gift preferences: [DRESS_AND_GIFTS]. Dietary and access information needed: [NEEDS_TO_COLLECT]. Travel details: [TRAVEL]. Produce an invitation under 80 words, a save-the-date under 40 words, a reply request that collects dietary needs and access requirements respectfully, a logistics email under 150 words with parking, transport and timings, and a day-before reminder under 60 words. Add a short note for guests travelling from far, a text version for older relatives who do not use email, and a checklist for tracking replies. Keep wording warm and clear, and avoid anything that pressures guests about gifts. Add a spreadsheet-friendly layout for tracking replies with columns for name, party size, reply status, dietary needs, access needs and notes. Provide a gentle reminder message for those who have not replied, under 40 words, and a rule for when to follow up by phone. Keep personal information such as medical details to the minimum needed and store it securely, sharing only with the caterer or venue as required.
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Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.