Prompt Almanac

Audit advanced Works with: Any AI

Jira Custom Fields, Issue Types and Screens Clean-Up Audit

Table output

Find configuration clutter that slows people down.

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Audit Jira configuration clutter. Custom fields with names, types, number of issues using them, and last used: [CUSTOM_FIELDS]. Issue types per project: [ISSUE_TYPES]. Screens and workflows attached to each: [SCREENS_AND_WORKFLOWS]. User complaints: [COMPLAINTS].

Make an inventory table with Field, Type, Issues using it, Last used, Projects, Duplicate of and Decision, and compute the counts: 210 custom fields, 74 unused in 12 months (35.2 percent), 22 near-duplicates (10.5 percent). Count issue types that mean the same thing, projects with unique configuration for no reason, and screens with more than 15 fields.

Phased plan: hide unused fields from screens, wait a month and check for complaints and broken filters, then delete after approval. Before removal check filters, dashboards and automation rules that reference each field [VERIFY]. Communication: announce the review, list fields proposed for hiding with a request to object within ten days, hide for 30 days, then delete after confirmation; include announcement text, a rollback to restore a field to a screen, and a way to compare configuration before and after [VERIFY]. Estimate effort in hours per phase. Add governance, with a short request form for new fields (purpose, owner, report), and metrics: number of custom fields, number of screens, time to create an issue for new users, and complaints. Changes to shared configuration affect many teams, so list whom to consult, and test in a copy if one exists.

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