Holiday Pay and Leave Balance Accuracy Audit
Check leave balances and pay for leave.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit leave records. Leave balances and accruals by employee code: [LEAVE_BALANCES]. Leave policy: [LEAVE_POLICY]. Leave taken: [LEAVE_TAKEN]. Recalculate balances using the policy, flag differences, negative balances and unusually large balances. Calculate the total liability in days. Return a table, the arithmetic, and a monthly reconciliation routine. Legal leave entitlements may exceed policy and must be checked [VERIFY] for [JURISDICTION]. Add a worked recalculation: annual entitlement 25 days, accrual 2.083 days per month, month 6 accrued 12.5 days, taken 8, balance 4.5; the system shows 6.5, a difference of 2.0. Total liability across 20 employees at average balance 5 days is 100 days; at a daily cost of 120 the liability is 12,000. Show how to calculate similarly for my data. Flag large balances for planning. Legal minimum entitlements and carry-over rules are [VERIFY]. Add a worked example with an invented employee code: entitlement 25 days, start in April so 18.75 days for the part year, taken 6, carried over 2, balance 14.75; the system shows 16, a difference of 1.25 days to investigate. Add a rule to review balances at year end and to agree carry-over limits in writing with employees, as the law and policy allow [VERIFY].
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Invented employee code. Entitlement 25 days; started in April so part-year entitlement 18.75 days (9 of 12 months); taken 6; carried over 2. Balance = 18.75 + 2 minus 6 = 14.75 days. System shows 16. Difference 1.25 days to investigate. Liability example: 20 employees with an average balance of 5 days is 100 days; at a daily cost of 120 that is 12,000. Legal minimums and carry-over rules must be checked [VERIFY]. Action: correct the balance after checking the start date and any carry-over agreement in writing.
Illustrative only, made-up data. Your results will differ and must be reviewed.