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Audit intermediate Works with: Any AI

Delegation of Authority Matrix Gap and Conflict Review

Table output

Review a delegation of authority matrix for gaps, overlaps, outdated names and limits that do not fit how approvals really work.

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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

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Review my organisation's delegation of authority (DoA) matrix. I will paste the matrix: decision types, approval levels in monetary terms, roles authorised, and any backup delegates: [DOA_MATRIX]. I will also paste recent organisation changes: [ORG_CHANGES], and a sample of [NUMBER_OF_APPROVALS] real approvals with amount, type and approver role: [APPROVAL_SAMPLE].

Return: 1) A table with the columns Decision type, Level range, Gap or overlap (no one authorised above a level, two roles with the same limit and no tiebreak, a role that no longer exists, a limit different between policies), Risk, and Fix. 2) A comparison of the sample with the matrix: how many approvals were within authority, above it, or unclear, with arithmetic. 3) Where approvals pile up at one role (a bottleneck) based on the sample. 4) Missing items: absence cover, emergency approvals, related-party decisions, approvals involving the approver's own department or budget. 5) A cleaned-up matrix template with headings I should complete.

Rules: use only the information given; do not invent roles or limits. Mark any suggested limit as an example for the board or finance leadership to decide [VERIFY]. This is a controls review aid, not legal advice about corporate governance duties, which depend on your entity type and place. Do not treat any approval as invalid without checking records and the owner of the matrix.

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