Email and Message Clarity Review
Make busy readers understand and act.
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Make an email or message clear for a busy reader. Reader and relationship: [READER_AND_RELATIONSHIP]. What I want them to do and by when: [DESIRED_ACTION_AND_DEADLINE]. Draft: [PASTE_DRAFT]. Return: BEFORE: my draft with problems in brackets ([buried request], [vague deadline], [too long], [multiple asks], [unclear who does what], [defensive tone], [jargon]). TEST: what a reader would take away from the subject line and first two lines alone. AFTER: a rewrite with a specific subject line, the request and deadline in the first two sentences, only the context needed, one clear ask or a numbered list of asks, and a closing that says what happens next. Keep my tone and facts. SHORT VERSION: the same message in under 50 words for a chat tool. OPTIONS: two alternative subject lines. CHECKLIST: Who is this for? What do I want? By when? What do they need to decide? What can I cut? Do not add promises, apologies, or facts that I did not give. If the message is emotionally sensitive, suggest whether a call would be better.
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