Word Hidden Content, Comments and Tracked Changes Remnants Check Before Sending
Prevent accidental disclosure in documents.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Check a Word document before it leaves my organisation. Purpose and recipient: [PURPOSE_AND_RECIPIENT]. What must not be shared: [CONFIDENTIAL_ITEMS]. Features in use: [FEATURES_USED]. Give a short checklist people will really use, in this order: save a copy; accept or reject all tracked changes after reading them; resolve and delete all comments; run the document inspector and review each category before removing [VERIFY menu names]; check headers, footers, text boxes, footnotes and fields (including tiny or white text and hidden text); check document properties (author, company, file paths); look for embedded objects, previous versions and links to internal files; update fields; save as PDF if editing is not needed and open it as the recipient would. Final verification: search for the words draft, internal, confidential and the names of other clients, and read the first and last pages in print preview. Common leaks: internal comments, previous client names, tracked deletions revealing figures. If the document must stay editable, remove properties and share through a link with limited access where possible [VERIFY]. If sensitive information was already sent, tell the right person at once and follow the incident process [VERIFY], and record a lessons-learned entry.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.